ERPLY Books functionalities

ERPLY Books functionalities

YES list

ERPLY Books is an accounting system that has all the necessary functions for small company, enterprise and for accountants who provide accounting for many companies. Here you can find a list of our features. See the ERPLY Books introduction video to get an general overview of ERPLY Books accounting program.

Here is a list of ERPLY Books’s functionalities. In order to read more about the topic, click on the manual.

FunctionVideo/manualKeyword
Sales invoicesSales InvoicesInvoices
Create sales invoicesSales InvoicesInvoices
Send sales invoices via emailSales InvoicesInvoices
Send sales invoices with Estonian e-invoiceSales InvoicesInvoices
Send sales invoices with Finnish Finvoice standard
Quotes/Bids/Price offersPrice offers
Create price offersPrice offers
Create prepayment invoicesPrepayment invoices
Send price offers via emailPrice offers
Send prepayment invoices via emailPrepayment invoices
Create invoice from price offerPrice offers
Create invoice from prepayment invoicePrepayment invoices
Add Estonian e-invoice as a separate file whenever sending pdf invoice via emailTrack emailsInvoices
Track emailsTrack emailsInvoices
See which invoice emails are unsuccessfulTrack emailsInvoices, Emails
See which invoice emails have been openedTrack emailsInvoices, Emails
Create invoice templatesInvoices
Add payer to invoiceInvoices
Add reference number to invoiceInvoices
Add files to sales invoices (so when sending invoice it adds additional files also)Sales InvoicesInvoices
Import sales invoices from spreadsheetImport dataInvoices
Import sales invoices from fileImport dataInvoices
Add recurring invoicesAdd recurring invoicesInvoices
Copy invoiceGeneral user manualInvoices
Delete invoiceGeneral user manualInvoices
Lock invoicesLocking a periodInvoices
Change sales invoice numberingGeneral user manualInvoices
Print invoice in different languagesGeneral user manualInvoices
Change currency in invoiceCurrenciesInvoices, currencies
Track invoices that hasn’t been sentSales InvoicesInvoices, payments, customers
Import payments from bank statementsBank ImportInvoices, payments, customers
Import payments automatically from SwedbankSwedbankInvoices, payments, customers
Create your own bank import formatInvoices, payments, customers
Add payments manuallyInvoices, payments, customers
Add customer prepaymentsPrepayment, customers, suppliers
Calculate VAT from customer prepaymentsPrepayment, customers, suppliers
Use multiple prepayment accounts – for example ordinary prepayments and depositsPrepayment, customers, suppliers
Print cash orderCash register, money
Print cash bookCash register, money
Print cash book with detailsCash register, money
Send customer remindersRemindersInvoices, customers
Send customers balance statementsRemindersInvoices, customers
Automatic customer reminders/balance statementsRemindersInvoices, customers
Show customer attributes in customer reportCustomers
Show when in customer report when was last time customer received emailCustomers
Show customers without balance in customer reportCustomers
Manage customersCustomers
Import customersImport dataCustomers
Lock customersCustomers
Customer can be supplierManaging contactsCustomers, suppliers
Import purchase invoices from spreadsheetImport dataPurchase invoices
Import purchase invoices with fileImport dataPurchase invoices
Print checks to pay purchase invoicesGeneral user manualPurchase invoices
Create SEPA payment filePurchase invoices
Create payment fileCompiling an invoicePurchase invoices
Create payment file using invoice deadlinesCompiling an invoicePurchase invoices
Change invoice status to “confirmed and payment sent to bank” after creating payment fileCompiling an invoicePurchase invoices
Manage accounts payablesPurchase invoices
Show unpaid purchase invoicesPurchase invoices
Manage supplier debtsPurchase invoices
Chart of accountsChart of accountsChart of accounts
Add/edit/delete accounts from chart of accountsChart of accountsChart of accounts
Delete accountsChart of accountsChart of accounts
Add mother accountsChart of accountsChart of accounts
Manage currency accountsCurrenciesChart of accounts, currencies
Lock accountsLocking a periodChart of accounts
Show only account names if you don’t have account numbersChart of accounts
Search accounts with account namesChart of accounts
Mark accounts as inactiveChart of accounts
Import chart of accountsImport dataChart of accounts
Design balance sheetChart of accounts, balance
Design profit and loss statementChart of accounts, profit and loss statement
Design cash flow reportCash flow statement
Profit and loss 12 months reportProfit and loss statement
Balance sheet 12 months reportBalance
Comparative balance sheetBalance
Comparative profit and loss statementProfit and loss statement
Trial balanceGeneral user manualTrial balances
Customer trial balanceTrial balances, customers
Supplier trial balanceTrial balances, suppliers
Journal reportGeneral user manualJournal report
Account balancesGeneral user manualBalance statement, chart of accounts
Search corresponding accounts in general ledgerGeneral ledger
General ledgerGeneral ledger
Search by customer in general ledgerGeneral ledger
Print all transactionsGeneral ledger
Design general ledgerGeneral ledger
Use continious transaction numbering systemCodes
Calculate transaction and invoice codes daily basisCodes
Mark invoice code into transaction codeCodes
Purchase inbox emailPurchase InboxPurchase invoices, sales invoices, purchase inbox
Invoice approvalPurchase InboxInvoice approval
You can assign how many approves invoice needsPurchase InboxInvoice approval
You can use invoice approval process in emailPurchase InboxInvoice approval
You can confirm invoice you have rejected (all the history is saved)Purchase InboxInvoice approval
You can choose whether not confirmed invoices create transactions or notPurchase InboxInvoice approval
You can confirm both invoice file and invoice in invoice approval processPurchase InboxInvoice approval
You can see who-when confirmed/rejected invoicesPurchase InboxInvoice approval
Invoice approval can be opened to sales invoicesInvoice approval
Manage projects/objects/dimensions/cost-revenue cents – all of them are called projects in ERPLY BooksProjectsDimensions
Project groups to group your dimensions into different partsProject groupsDimensions
Split projects in invoicesProjectsDimensions
Project reportProjectsDimensions
Print transactions with project groupsProject groupsDimensions
Filter reports using “AND” clause – show objects that have both project A and B connectedDimensions
Filter reports using “OR” clause – show objects that has project A or B connectedDimensions
Add multiple projects to one operationProjectsDimensions
ERPLY POS & inventory: inventory/location as projectERPLY Books setupDimensions
ERPLY POS & inventory: POS as projectERPLY Books setupDimensions
ERPLY POS & inventory: employee as projectERPLY Books setupDimensions
ERPLY POS & inventory: customer as projectERPLY Books setupDimensions
ERPLY POS & inventory: product group as projectERPLY Books setupDimensions
Select invoice transaction date (other than invoice date)Invoices
PDF invoice capturing (parse invoice from PDF file)
Image invoice capturing (parse invoice from receipt)Purchase InboxPurchase invoices, sales invoices, purchase inbox
Create purchase invoice automatically when it is sent to purchase inboxPurchase InboxPurchase invoices, sales invoices, purchase inbox
Track purchase invoice filesPurchase InboxPurchase invoices, sales invoices, purchase inbox
Find inventory products in purchase inboxPurchase InboxPurchase invoices, sales invoices, purchase inbox
Search for deleted transactionsReport generatorReport generator
Create reports using report generatorReport generatorReport generator
ERPLY Books saves all your transaction historyReport generatorReport generator
Intrastat reportReport generator, intrastat
Package reportReport generator, packaging report
Show which emails are unsuccessfulReport generatorReport generator, emails
Show which emails have reached the destinationReport generatorReport generator, emails
Show which emails have been openedReport generatorReport generator, emails
Show deleted invoices, invoice rows, customers, articles etcReport generatorReport generator, emails
Add fixed assetsFixed AssetsFixed assets
DepreciationFixed AssetsFixed assets
Recalculate fixed assetsFixed AssetsFixed assets
Fixed assets reportFixed AssetsFixed assets
Depreciation managementFixed AssetsFixed assets
Add accounts to fixed assets: contra asset, depreciation and asset accountsFixed AssetsFixed assets
Track fixed assets by projectsFixed AssetsFixed assets
Track small equipment given to employeesFixed AssetsFixed assets
Create fixed assets on your ownFixed AssetsFixed assets
Foreign currency reportCurrenciesCurrencies
Track foreign currency invoicesCurrenciesCurrencies, Invoices
Currency rates are updated automatically from European Central BankCurrenciesCurrencies
Create purchase invoice in invoice currencyCurrenciesCurrencies, Invoices
Create sales invoice in invoice currencyCurrenciesCurrencies, Invoices
Create purchase invoices using articlesPurchase and sales articlesArticles
Create purchase invoices not using articlesPurchase and sales articlesArticles
Assign discounts to articlesPurchase and sales articlesArticles
Deactivate articlesPurchase and sales articlesArticles
See articles purchased and sold amountsPurchase and sales articlesArticles
Use article codes in article searchPurchase and sales articlesArticles
Show article extra charge totalsPurchase and sales articlesArticles
Manage contactsManaging contactsContacts
Add new customersManaging contactsContacts, Customers
Add new suppliersManaging contactsContacts, Suppliers
Customer can be supplierManaging contactsCustomers, Suppliers
Add payables account to supplierManaging contactsSuppliers
Add receivables account to customerManaging contactsCustomers
Add revenue account to customerManaging contactsCustomers
Add expense account to supplierManaging contactsSuppliers
Manage customer/supplier groups using contact codeManaging contactsCustomers, Suppliers
Delete contactManaging contactsContacts
Mark contact as inactiveManaging contactsContacts
Add default reference number to contactManaging contactsContacts
Manage employee contact informationManaging contactsEmployees, Contacts
Add bank accounts to contactsManaging contactsBank Accounts, Contacts
Add multiple emails to contactsManaging contactsEmails, Contacts
Add opening balances to accountsImport dataChart of accounts, Account balances
Manual journalsJournals
Export reports into CSV fileReports
Export reports into Excel fileReports
Export reports into PDF fileReports
Change PDF report layoutReports
Bank importBank ImportBank import
Add not supported bank statements structureBank ImportBank import
Bank import: connects invoice(s) automatically according to the information it hasBank ImportBank import
Bank import: you can manually check all the invoices that were paidBank ImportBank import
Bank import: invoices are connected automatically with paymentsBank ImportBank import
Bank import: connects invoices using reference numbersBank ImportBank import
Bank import: connects invoices using customer/supplier nameBank ImportBank import
Bank import: connects invoices by invoice numbers (searching them from description)Bank ImportBank import
Bank import: connects invoices using cusotmer/supplier registration codeBank ImportBank import
Bank import: add rules for automatic account mappingBank ImportBank import
Bank import: split transactions between multiple projects/accountsBank ImportBank import
Bank import: add VAT to transactionsBank ImportBank import
Bank import: create sales/purchase document in bank importBank ImportBank import
Bank import: select one account to all transactionsBank ImportBank import
Bank import: reconcile bank card paymentsBank ImportBank import
Bank import: reconcile other paymentsBank ImportBank import
Bank import: verify bank balanceBank ImportBank import
Design general ledger report for mother companyJournals
Transaction validating functionalityJournals
Settlements actSettlements
Print settlements actSettlements
Factoring invoicesFactoringFactoring
Factoring processFactoringFactoring
Assing on the customer card how we manage customer invoices: send an e-invoice, factoring, send an emailFactoringFactoring
Invoice planner: see which invoices are not sentFactoring
Performance Key Indicators by QuarterlyKey performance indicators, KPI
Performance Key Indicators by 12 MonthsKey performance indicators, KPI
Performance Key Indicators by yearKey performance indicators, KPI
Change project on many invoicesProjects
Change project on many invoices at onceProjects
Close the periodLocking a periodEnding a period
Send sales invoices: change the transaction date (substitute the invoice with a date)Sales invoices
Change the transaction date to invoice dateSales invoices
Find the double paymentsSales invoices
PayrollPayroll
Change the accounts on many transactions at onceInvoices
Find the sales invoices that are imported twiceSales invoices
Print the VAT reportVAT report
Sales Account Profitability ReportSales invoices
Print out the VAT exctra informationVAT report
Change the currency on the sales invoiceCurrenciesSales invoices
Reporting person’s purchasesReporting person
See all your organisations in one placePartner panel
Delete an articlePurchase and sales articlesArticles
Raport: VD raportReporting
Add a new VAT typeVAT report
Change a VAT typeVAT report
Substitute a customerCustomers
Substitute a vendorSuppliers
Other money inCash in
Other money outCash out
Show the top 10 clients by volume of transactionsKey performance indicators, KPI
Show the top 10 clients by debtsKey performance indicators, KPI
Show the top 10 suppliers by debtsKey performance indicators, KPI
Show the top 10 suppliers by volume of transactionsKey performance indicators, KPI
Show revenue, expenses and profit by year on a project basisKey performance indicators, KPI
Show the value of current assetsKey performance indicators, KPI
Show the value of fixed assetsKey performance indicators, KPI
Show the total value of short-term debtsKey performance indicators, KPI
Show the value of all debtsKey performance indicators, KPI
Show the value of equityKey performance indicators, KPI
Show Reserve Investment Profitability Indicator (GMROI)Key performance indicators, KPI
Show the value of the Current RatioKey performance indicators, KPI
Display the value of the Quick RatioKey performance indicators, KPI
Show the value of Debt-To-Equity RatioKey performance indicators, KPI
Show long-term Debt-to-Equity RatioKey performance indicators, KPI
Show the value of the Cash RatioKey performance indicators, KPI
The level of financial resourcesKey performance indicators, KPI
Display the value of the Debt RatioKey performance indicators, KPI
Show the value of the last 3 weeks shopping cartKey performance indicators, KPI
Show last week’s sales by dayKey performance indicators, KPI
Show last 3 weeks salesKey performance indicators, KPI
Set cash accounts by storeKey performance indicators, KPI
Show the 10 most profitable productKey performance indicators, KPI
Show the EBITDA valueKey performance indicators, KPI
Show the EBIT valueKey performance indicators, KPI
Show the EBT valueKey performance indicators, KPI
View the 10 most inclusive sellersKey performance indicators, KPI
Show Interest CoverageKey performance indicators, KPI
Show 10 best selling product groupsKey performance indicators, KPI
Show the 10 most purchased productKey performance indicators, KPI
Show sales by hoursKey performance indicators, KPI
Show receivables turnover valueKey performance indicators, KPI
Show Average Collecting PeriodKey performance indicators, KPI
Show the Inventory Turnover valueKey performance indicators, KPI
Show the Inventory PeriodKey performance indicators, KPI
Show gross margin on salesKey performance indicators, KPI
Budget calculatorBudget
Compare budget with balance reportBudget
Show gross margin (Gross Profit)Key performance indicators, KPI
Show total trafficKey performance indicators, KPI
Show sales turnoverKey performance indicators, KPI
Show financial returnsKey performance indicators, KPI
Show profitKey performance indicators, KPI
Show financial costsKey performance indicators, KPI
Bankruptcy Indicator e. Altmani Z-ScoreKey performance indicators, KPI
Print the TSDPayroll
Print the cashbookCash
Combine department-specific accounts with projectsChart of accounts, Projects, Dimensions
Payroll rulesPayroll
Payroll reportPayroll
Bank holidaysPayroll
Assing the employeesPayroll
Customer Attributes
Automatic BalancesRemindersBalance sheet
Import prepaymentsImporting, prepayments
Find Invoices with Potentially Incorrect TransactionsMass editing
Factored invoicesFactoringFactoring
Costs CorrectorMass editing
VAT rules for ERPLY customers according to EU invoice type
The order of the income statementProfit and loss statement
Automatically identifiable projectsProjects, Dimensions
Money at the end of the day
Summary report
Rules for consolidated accounts
File Importer Rules
Periodize costs
Payroll rulesPayroll
Automatic accounting for long term loans
Exclude the following types from the consolidated report
ERPLY Synchronization: connect the project to the revenue account
Payroll periodsPayroll
Manage usersManage usersUsers
Invoice templates managementInvoices
Add a logo to invoiceInvoices
Print the customer/ supplier transactionsInvoices
Print the Balance Report by ProjectReports
Show the values of ROE, ROR, ROAKey Performance Indicators
Return on equityKey Performance Indicators
Asset ProfitabilityKey Performance Indicators
Revenue ProfitabilityKey Performance Indicators
Consolidation reportsReports
Set exceptions for user rolesManage usersUsers
Prepayment Importer (Prepayments from suppliers)
Validated VAT valuesVAT report
Post Addresses for Accounts
Write the account used on the invoice over with a customer/country rule
Accounts assigned to product groups by type of VAT

 

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If you have any questions and you didn’t find the answer here, then see all of our manuals, instructions and videos or contact us  via email:

support@erplybooks.com