ERPLY Books’s functionalities

ERPLY Books’s functionalities

YES list

ERPLY Books is an accounting system that has all the necessary functions for small company, enterprise and for accountants who provide accounting for many companies. Here you can find a list of our features. See the ERPLY Books introduction video to get an general overview of ERPLY Books accounting program.

Here is a list of ERPLY Books’s functionalities. In order to read more about the topic, click on the manual.

Function Video/manual Keyword
Sales invoices Sales Invoices Invoices
Create sales invoices Sales Invoices Invoices
Send sales invoices via email Sales Invoices Invoices
Send sales invoices with Estonian e-invoice Sales Invoices Invoices
Send sales invoices with Finnish Finvoice standard
Quotes/Bids/Price offers Price offers
Create price offers Price offers
Create prepayment invoices Prepayment invoices
Send price offers via email Price offers
Send prepayment invoices via email Prepayment invoices
Create invoice from price offer Price offers
Create invoice from prepayment invoice Prepayment invoices
Add Estonian e-invoice as a separate file whenever sending pdf invoice via email Track emails Invoices
Track emails Track emails Invoices
See which invoice emails are unsuccessful Track emails Invoices, Emails
See which invoice emails have been opened Track emails Invoices, Emails
Create invoice templates Invoices
Add payer to invoice Invoices
Add reference number to invoice Invoices
Add files to sales invoices (so when sending invoice it adds additional files also) Sales Invoices Invoices
Import sales invoices from spreadsheet Import data Invoices
Import sales invoices from file Import data Invoices
Add recurring invoices Add recurring invoices Invoices
Copy invoice General user manual Invoices
Delete invoice General user manual Invoices
Lock invoices Locking a period Invoices
Change sales invoice numbering General user manual Invoices
Print invoice in different languages General user manual Invoices
Change currency in invoice Currencies Invoices, currencies
Track invoices that hasn’t been sent Sales Invoices Invoices, payments, customers
Import payments from bank statements Bank Import Invoices, payments, customers
Import payments automatically from Swedbank Swedbank Invoices, payments, customers
Create your own bank import format Invoices, payments, customers
Add payments manually Invoices, payments, customers
Add customer prepayments Prepayment, customers, suppliers
Calculate VAT from customer prepayments Prepayment, customers, suppliers
Use multiple prepayment accounts – for example ordinary prepayments and deposits Prepayment, customers, suppliers
Print cash order Cash register, money
Print cash book Cash register, money
Print cash book with details Cash register, money
Send customer reminders Reminders Invoices, customers
Send customers balance statements Reminders Invoices, customers
Automatic customer reminders/balance statements Reminders Invoices, customers
Show customer attributes in customer report Customers
Show when in customer report when was last time customer received email Customers
Show customers without balance in customer report Customers
Manage customers Customers
Import customers Import data Customers
Lock customers Customers
Customer can be supplier Managing contacts Customers, suppliers
Import purchase invoices from spreadsheet Import data Purchase invoices
Import purchase invoices with file Import data Purchase invoices
Print checks to pay purchase invoices General user manual Purchase invoices
Create SEPA payment file Purchase invoices
Create payment file Compiling an invoice Purchase invoices
Create payment file using invoice deadlines Compiling an invoice Purchase invoices
Change invoice status to “confirmed and payment sent to bank” after creating payment file Compiling an invoice Purchase invoices
Manage accounts payables Purchase invoices
Show unpaid purchase invoices Purchase invoices
Manage supplier debts Purchase invoices
Chart of accounts Chart of accounts Chart of accounts
Add/edit/delete accounts from chart of accounts Chart of accounts Chart of accounts
Delete accounts Chart of accounts Chart of accounts
Add mother accounts Chart of accounts Chart of accounts
Manage currency accounts Currencies Chart of accounts, currencies
Lock accounts Locking a period Chart of accounts
Show only account names if you don’t have account numbers Chart of accounts
Search accounts with account names Chart of accounts
Mark accounts as inactive Chart of accounts
Import chart of accounts Import data Chart of accounts
Design balance sheet Chart of accounts, balance
Design profit and loss statement Chart of accounts, profit and loss statement
Design cash flow report Cash flow statement
Profit and loss 12 months report Profit and loss statement
Balance sheet 12 months report Balance
Comparative balance sheet Balance
Comparative profit and loss statement Profit and loss statement
Trial balance General user manual Trial balances
Customer trial balance Trial balances, customers
Supplier trial balance Trial balances, suppliers
Journal report General user manual Journal report
Account balances General user manual Balance statement, chart of accounts
Search corresponding accounts in general ledger General ledger
General ledger General ledger
Search by customer in general ledger General ledger
Print all transactions General ledger
Design general ledger General ledger
Use continious transaction numbering system Codes
Calculate transaction and invoice codes daily basis Codes
Mark invoice code into transaction code Codes
Purchase inbox email Purchase Inbox Purchase invoices, sales invoices, purchase inbox
Invoice approval Purchase Inbox Invoice approval
You can assign how many approves invoice needs Purchase Inbox Invoice approval
You can use invoice approval process in email Purchase Inbox Invoice approval
You can confirm invoice you have rejected (all the history is saved) Purchase Inbox Invoice approval
You can choose whether not confirmed invoices create transactions or not Purchase Inbox Invoice approval
You can confirm both invoice file and invoice in invoice approval process Purchase Inbox Invoice approval
You can see who-when confirmed/rejected invoices Purchase Inbox Invoice approval
Invoice approval can be opened to sales invoices Invoice approval
Manage projects/objects/dimensions/cost-revenue cents – all of them are called projects in ERPLY Books Projects Dimensions
Project groups to group your dimensions into different parts Project groups Dimensions
Split projects in invoices Projects Dimensions
Project report Projects Dimensions
Print transactions with project groups Project groups Dimensions
Filter reports using “AND” clause – show objects that have both project A and B connected Dimensions
Filter reports using “OR” clause – show objects that has project A or B connected Dimensions
Add multiple projects to one operation Projects Dimensions
ERPLY POS & inventory: inventory/location as project ERPLY Books setup Dimensions
ERPLY POS & inventory: POS as project ERPLY Books setup Dimensions
ERPLY POS & inventory: employee as project ERPLY Books setup Dimensions
ERPLY POS & inventory: customer as project ERPLY Books setup Dimensions
ERPLY POS & inventory: product group as project ERPLY Books setup Dimensions
Select invoice transaction date (other than invoice date) Invoices
PDF invoice capturing (parse invoice from PDF file)
Image invoice capturing (parse invoice from receipt) Purchase Inbox Purchase invoices, sales invoices, purchase inbox
Create purchase invoice automatically when it is sent to purchase inbox Purchase Inbox Purchase invoices, sales invoices, purchase inbox
Track purchase invoice files Purchase Inbox Purchase invoices, sales invoices, purchase inbox
Find inventory products in purchase inbox Purchase Inbox Purchase invoices, sales invoices, purchase inbox
Search for deleted transactions Report generator Report generator
Create reports using report generator Report generator Report generator
ERPLY Books saves all your transaction history Report generator Report generator
Intrastat report Report generator, intrastat
Package report Report generator, packaging report
Show which emails are unsuccessful Report generator Report generator, emails
Show which emails have reached the destination Report generator Report generator, emails
Show which emails have been opened Report generator Report generator, emails
Show deleted invoices, invoice rows, customers, articles etc Report generator Report generator, emails
Add fixed assets Fixed Assets Fixed assets
Depreciation Fixed Assets Fixed assets
Recalculate fixed assets Fixed Assets Fixed assets
Fixed assets report Fixed Assets Fixed assets
Depreciation management Fixed Assets Fixed assets
Add accounts to fixed assets: contra asset, depreciation and asset accounts Fixed Assets Fixed assets
Track fixed assets by projects Fixed Assets Fixed assets
Track small equipment given to employees Fixed Assets Fixed assets
Create fixed assets on your own Fixed Assets Fixed assets
Foreign currency report Currencies Currencies
Track foreign currency invoices Currencies Currencies, Invoices
Currency rates are updated automatically from European Central Bank Currencies Currencies
Create purchase invoice in invoice currency Currencies Currencies, Invoices
Create sales invoice in invoice currency Currencies Currencies, Invoices
Create purchase invoices using articles Purchase and sales articles Articles
Create purchase invoices not using articles Purchase and sales articles Articles
Assign discounts to articles Purchase and sales articles Articles
Deactivate articles Purchase and sales articles Articles
See articles purchased and sold amounts Purchase and sales articles Articles
Use article codes in article search Purchase and sales articles Articles
Show article extra charge totals Purchase and sales articles Articles
Manage contacts Managing contacts Contacts
Add new customers Managing contacts Contacts, Customers
Add new suppliers Managing contacts Contacts, Suppliers
Customer can be supplier Managing contacts Customers, Suppliers
Add payables account to supplier Managing contacts Suppliers
Add receivables account to customer Managing contacts Customers
Add revenue account to customer Managing contacts Customers
Add expense account to supplier Managing contacts Suppliers
Manage customer/supplier groups using contact code Managing contacts Customers, Suppliers
Delete contact Managing contacts Contacts
Mark contact as inactive Managing contacts Contacts
Add default reference number to contact Managing contacts Contacts
Manage employee contact information Managing contacts Employees, Contacts
Add bank accounts to contacts Managing contacts Bank Accounts, Contacts
Add multiple emails to contacts Managing contacts Emails, Contacts
Add opening balances to accounts Import data Chart of accounts, Account balances
Manual journals Journals
Export reports into CSV file Reports
Export reports into Excel file Reports
Export reports into PDF file Reports
Change PDF report layout Reports
Bank import Bank Import Bank import
Add not supported bank statements structure Bank Import Bank import
Bank import: connects invoice(s) automatically according to the information it has Bank Import Bank import
Bank import: you can manually check all the invoices that were paid Bank Import Bank import
Bank import: invoices are connected automatically with payments Bank Import Bank import
Bank import: connects invoices using reference numbers Bank Import Bank import
Bank import: connects invoices using customer/supplier name Bank Import Bank import
Bank import: connects invoices by invoice numbers (searching them from description) Bank Import Bank import
Bank import: connects invoices using cusotmer/supplier registration code Bank Import Bank import
Bank import: add rules for automatic account mapping Bank Import Bank import
Bank import: split transactions between multiple projects/accounts Bank Import Bank import
Bank import: add VAT to transactions Bank Import Bank import
Bank import: create sales/purchase document in bank import Bank Import Bank import
Bank import: select one account to all transactions Bank Import Bank import
Bank import: reconcile bank card payments Bank Import Bank import
Bank import: reconcile other payments Bank Import Bank import
Bank import: verify bank balance Bank Import Bank import
Design general ledger report for mother company Journals
Transaction validating functionality Journals
Settlements act Settlements
Print settlements act Settlements
Factoring invoices Factoring Factoring
Factoring process Factoring Factoring
Assing on the customer card how we manage customer invoices: send an e-invoice, factoring, send an email Factoring Factoring
Invoice planner: see which invoices are not sent Factoring
Performance Key Indicators by Quarterly Key performance indicators, KPI
Performance Key Indicators by 12 Months Key performance indicators, KPI
Performance Key Indicators by year Key performance indicators, KPI
Change project on many invoices Projects
Change project on many invoices at once Projects
Close the period Locking a period Ending a period
Send sales invoices: change the transaction date (substitute the invoice with a date) Sales invoices
Change the transaction date to invoice date Sales invoices
Find the double payments Sales invoices
Payroll Payroll
Change the accounts on many transactions at once Invoices
Find the sales invoices that are imported twice Sales invoices
Print the VAT report VAT report
Sales Account Profitability Report Sales invoices
Print out the VAT exctra information VAT report
Change the currency on the sales invoice Currencies Sales invoices
Reporting person’s purchases Reporting person
See all your organisations in one place Partner panel
Delete an article Purchase and sales articles Articles
Raport: VD raport Reporting
Add a new VAT type VAT report
Change a VAT type VAT report
Substitute a customer Customers
Substitute a vendor Suppliers
Other money in Cash in
Other money out Cash out
Show the top 10 clients by volume of transactions Key performance indicators, KPI
Show the top 10 clients by debts Key performance indicators, KPI
Show the top 10 suppliers by debts Key performance indicators, KPI
Show the top 10 suppliers by volume of transactions Key performance indicators, KPI
Show revenue, expenses and profit by year on a project basis Key performance indicators, KPI
Show the value of current assets Key performance indicators, KPI
Show the value of fixed assets Key performance indicators, KPI
Show the total value of short-term debts Key performance indicators, KPI
Show the value of all debts Key performance indicators, KPI
Show the value of equity Key performance indicators, KPI
Show Reserve Investment Profitability Indicator (GMROI) Key performance indicators, KPI
Show the value of the Current Ratio Key performance indicators, KPI
Display the value of the Quick Ratio Key performance indicators, KPI
Show the value of Debt-To-Equity Ratio Key performance indicators, KPI
Show long-term Debt-to-Equity Ratio Key performance indicators, KPI
Show the value of the Cash Ratio Key performance indicators, KPI
The level of financial resources Key performance indicators, KPI
Display the value of the Debt Ratio Key performance indicators, KPI
Show the value of the last 3 weeks shopping cart Key performance indicators, KPI
Show last week’s sales by day Key performance indicators, KPI
Show last 3 weeks sales Key performance indicators, KPI
Set cash accounts by store Key performance indicators, KPI
Show the 10 most profitable product Key performance indicators, KPI
Show the EBITDA value Key performance indicators, KPI
Show the EBIT value Key performance indicators, KPI
Show the EBT value Key performance indicators, KPI
View the 10 most inclusive sellers Key performance indicators, KPI
Show Interest Coverage Key performance indicators, KPI
Show 10 best selling product groups Key performance indicators, KPI
Show the 10 most purchased product Key performance indicators, KPI
Show sales by hours Key performance indicators, KPI
Show receivables turnover value Key performance indicators, KPI
Show Average Collecting Period Key performance indicators, KPI
Show the Inventory Turnover value Key performance indicators, KPI
Show the Inventory Period Key performance indicators, KPI
Show gross margin on sales Key performance indicators, KPI
Budget calculator Budget
Compare budget with balance report Budget
Show gross margin (Gross Profit) Key performance indicators, KPI
Show total traffic Key performance indicators, KPI
Show sales turnover Key performance indicators, KPI
Show financial returns Key performance indicators, KPI
Show profit Key performance indicators, KPI
Show financial costs Key performance indicators, KPI
Bankruptcy Indicator e. Altmani Z-Score Key performance indicators, KPI
Print the TSD Payroll
Print the cashbook Cash
Combine department-specific accounts with projects Chart of accounts, Projects, Dimensions
Payroll rules Payroll
Payroll report Payroll
Bank holidays Payroll
Assing the employees Payroll
Customer Attributes
Automatic Balances Reminders Balance sheet
Import prepayments Importing, prepayments
Find Invoices with Potentially Incorrect Transactions Mass editing
Factored invoices Factoring Factoring
Costs Corrector Mass editing
VAT rules for ERPLY customers according to EU invoice type
The order of the income statement Profit and loss statement
Automatically identifiable projects Projects, Dimensions
Money at the end of the day
Summary report
Rules for consolidated accounts
File Importer Rules
Periodize costs
Payroll rules Payroll
Automatic accounting for long term loans
Exclude the following types from the consolidated report
ERPLY Synchronization: connect the project to the revenue account
Payroll periods Payroll
Manage users Manage users Users
Invoice templates management Invoices
Add a logo to invoice Invoices
Print the customer/ supplier transactions Invoices
Print the Balance Report by Project Reports
Show the values of ROE, ROR, ROA Key Performance Indicators
Return on equity Key Performance Indicators
Asset Profitability Key Performance Indicators
Revenue Profitability Key Performance Indicators
Consolidation reports Reports
Set exceptions for user roles Manage users Users
Prepayment Importer (Prepayments from suppliers)
Validated VAT values VAT report
Post Addresses for Accounts
Write the account used on the invoice over with a customer/country rule
Accounts assigned to product groups by type of VAT

 

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If you have any questions and you didn’t find the answer here, then see all of our manuals, instructions and videos or contact us  via email:

support@erplybooks.com