Recycling (article to article)

 

Recycling is a function that takes place across all waste management systems and also in paper, glass, textile, wood recycling companies and many others.

In ERPLY Books it is possible to perform recycling, i.e. convert one product into multiple or vice versa. In ERPLY Books, recycling works on a quantity-to-quantity basis, ensuring that nothing is lost – although in real life, losses may occur.

 

The Recycling module

To open this module, go to “Inventory” -> “Inventory functions” -> “Recycling”. 

A window opens where you need to select:

  • Ladu (warehouse): where you want to make the change (Projects and Project groups must have been added beforehand). The warehouse name must be the name of the city (e.g.Tartu). 
  • N->1 or 1->N
    • N->1 means that multiple products are combined into one product, i.e. mixed together. 
    • 1->N means that one product is split into multiple products, i.e. several products are sorted out from one. 
  • Article (Artikkel): which product you are recycling (articles must have been added beforehand). Article must be the name of the product (e.g. Raud (Iron)). 

The following examples are based on how recycling would work in waste management.

 

Making multiple products from one

Let’s assume that at the Tartu warehouse, some concrete and stone were sorted out from a pile of iron. There is 3.8 kg of iron (raud), from which 1.8 kg of concrete (betoon) and 2 kg of stone (kivi) were sorted out

Open the recycling module.

 

For this example, select Tartu as the warehouse, 1->N and Iron as the article.

Once all fields are selected, click “Done” (Tehtud). An empty window opens where you need to add:

  1. Vendor: your company name should appear here; if it does not, add it manually
  2. Article: what it is being processed into – there can also be multiple items. To add more, click “+ Add row“.
  3. Unit:  ; Quantity: how much has been processed

 

 

 

Once everything has been added, click “Save” (green button) and a confirmation window will open.

 

 

In the small window, you can see the amount and quantity being processed. The system calculates the resulting prices automatically, based on the total cost of the input material (weighted average). When you click “Confirm” (Kinnita), one more row is added.

 

 

 

 

The last row shows what was reprocessed, which is why the quantity is negative. The subtotal is zero because the same quantity is still in the warehouse.

NB! If you need to update, for example, the location during reprocessing, you must reopen the module, which means you will also need to reopen the corresponding document: “Inventory” -> “Inventory functions” -> “Recycling” and start over from the beginning.

The process does not affect sales invoices; it is intended only for reprocessing articles within the warehouse

 

Making one product from multiple

Let’s assume that at the Tartu warehouse, iron was sorted out from a pile of concrete and stone. A total of 2 kg of iron (raud) was sorted: 1.8 kg came from the concrete (betoon) pile and 0.2 kg from the stone (kivi) pile.

Open the recycling module:

For this example, select Tartu as the warehouse, N->1 and Iron (raud) as the article.

Once all fields are selected, click “Tehtud” (Done). An empty window opens where you need to add:

  1. Vendor: your company name should appear here; if it does not, add it manually
  2. Article: what is being processed
  3. Unit: kg; Quantity: how much has been processed

 

 

 

Once everything has been added, click “Save” (green button) and a confirmation window will open.

 

 

In the small window, you can see the amount and quantity being processed. When you click “Confirm” (Kinnita), one more row is added.

 

 

The last row shows what was reprocessed, i.e., what you selected as the item. The quantities of concrete (betoon) and stone (kivi) are negative because these amounts need to be written off from the warehouse. The subtotal is zero because the stock quantity in the warehouse did not change

NB! The TOTAL must always remain 0. If it does not, redo the recycling and delete the old one. Also, if you want to change something, start completely from scratch and do not modify the old entry.

Viewing Inventory recyclings

All recycling records can be viewed under “Inventory” -> “Inventory reports” -> “Inventory recyclings”.

 

If you want to change something, create a new recycling entry and delete the old one.