Prepayment groups in ERPLY Books

Prepayment Groups is a functionality in ERPLY Books that allows users to use multiple accounts for prepayments according to the groups that they have created for prepayments.

One way of using prepayment groups is to divide usual prepayments and deposits from customer. To set this up, log in to ERPLY Books software, go to “Settings” > “Configuration”.

Scroll down to “Other options” > tick “Use prepayment groups?” > click “Save”. For the fastest navigation click Ctrl+F (Cmd+F on Mac) and type the desired text to find the rule).

Now refresh the page.

To assign prepayment groups, open “Settings” > “Initial data” > “System accounts”.

Click on “+” to add a new system account. Assign the system account type in the “System account type” column (it’s the first column) as “Prepayment Group” if you want to use it for customers, and “Supplier prepayment group” if you want to use it for suppliers. In the second column use the account you want to use as the prepayment group account.

If you haven’t created one for your chart of accounts, you can do it when you open “Accounting” > “Chart of accounts”.

After finishing this configuration, you will be able to use the prepayment group as an alternative prepayment account. You can do it when doing bank import or adding payments to your customer/supplier. Also, you can see the balance for the prepayment group account when you open the customer/supplier report. You can find it under “Sales” > “Customer report” or “Purchase” > “Supplier report”.