Transactions That Can Be Synchronized
Järgnevalt on toodud välja tabelid, kus on näidatud, mida on võimalik sünkroniseerida ja mis tüüpi dokumendina ERPLYs koostatud dokument Booksis kajastatakse.
The tables below show which transactions can be synchronized from ERPLY Inventory to ERPLY Books, and how each document type is represented in ERPLY Books.
The following documents are always synchronized:
- Invoice-Waybill
- Invoice
- Cash Invoice
- Credit Invoice
- Payments
All other document types can be synchronized optionally, depending on your business requirements. Go to “Settings” > “ERPLY POS & Inventory Settings” > “Other Options”. Some settings are enabled by default. Review the tables below to ensure the required synchronization options are enabled or disabled according to your needs.
SALES DOCUMENTS:
| ERPLY | BOOKS | SYNCHRONIZATION | Required Setting (Other Options) |
|---|---|---|---|
| Invoice-Waybill | Sales Invoice | Always | – |
| Cash Invoice | Cash Sales Invoice | Always | – |
| Credit Invoice | Sales Invoice | Always | – |
| Invoice | Sales Invoice | Always | – |
| Waybill | Waybill | Optional | Checkbox: “Synchronize Waybills?” |
| Prepayment Invoices | Prepayment Invoice/Order | Optional | Checkbox: “Sync sales orders and prepayment invoices?” |
| Sales Order | Prepayment Invoice/Order | Optional | Checkbox: “Sync sales orders and prepayment invoices?” |
| Quotation | Prepayment Invoice/Order | Optional | Checkbox: “Sync sales orders and prepayment invoices?” |
- Invoice-Waybill is treated as a standard sales invoice and is always synchronized.
- Cash Invoice is synchronized as a Cash Sales Invoice in ERPLY Books.
- Credit Invoice behaves the same way as an Invoice-Waybill and is always synchronized.
- Invoice is synchronized as a standard sales invoice.
- Waybill records only the movement of goods. It is not shown in customer reports or in the list of outstanding invoices. Synchronization is optional.
- Sales Orders, Prepayment Invoices and Quotations are all synchronized as Prepayment Invoice / Order documents. Synchronization is optional.
PURCHASE DOCUMENTS:
| ERPLY | BOOKS | SYNCHRONIZATION | Required Setting (Other Options) |
|---|---|---|---|
| Purchase Invoice-Waybill | Purchase Invoice | Optional | “Do not Sync Purchase Invoices?” must be disabled |
| Cash Purchase Invoice | Purchase Invoice | Optional | “Do not Sync Purchase Invoices?” must be disabled |
| Purchase Return | Purchase Invoice | Optional | “Do not Sync Purchase Invoices?” must be disabled |
| Purchase Invoice | Purchase Invoice | Optional | “Do not Sync Purchase Invoices?” must be disabled |
| Purchase Waybill | Purchase Waybill | Optional | “Do not Sync Purchase Invoices?” and “Do not Synchronize Purchase Waybills?” must both be disabled |
| Purchase Order | Purchase Order | Optional | Checkbox: “Sync sales orders and prepayment invoices?” |
- Purchase Invoice-Waybill is synchronized as a standard purchase invoice.
- Cash Purchase Invoice is synchronized as a standard purchase invoice.
- Purchase Return behaves like a Purchase Invoice-Waybill. It is effectively a purchase credit invoice but is synchronized as a Purchase Invoice.
- Purchase Invoice is typically a consolidated invoice created from one or more Purchase Waybills. It creates an accounting entry using the Purchase Waybill Clearing Account. This is commonly used when goods are received throughout the month using Purchase Waybills and a single supplier invoice is received at month-end.
- Purchase Waybill records the receipt of goods into inventory. It is not shown in supplier reports or outstanding purchase invoices.
- Purchase Orders are synchronized when synchronization is enabled and no separate rule excludes this document type.
INVENTORY TRANSACTIONS:
| ERPLY | BOOKS | SYNCHRONIZATION | Required Setting (Other Options) |
|---|---|---|---|
| Inventory Write-Off | Manual Journal Entry | Optional | Checkbox: “Do not Sync Purchase Invoices?” |
| Inventory Transfer | Manual Journal Entry | Optional | Checkbox: “Do not Sync Purchase Invoices?” |
| Inventory Receipt | Manual Journal Entry | Optional | Checkbox: “Do not Sync Purchase Invoices?” ja “Do not Synchronize Purchase Waybills?” |
PAYMENTS AND RECEIPTS:
| ERPLY | BOOKS | SYNCHRONIZATION | Required Setting (Other Options) |
|---|---|---|---|
| Payments | Payment Report | Always | – |
| Cash In / Cash Out | Cash In / Cash Out | Optional | Checkbox: “Synchronize POS cash ins and outs automatically (make sure to add rules beforehand)?” |
NB! Whenever possible, record all customer payments directly in ERPLY Books.