Bank import rules recommended by the system
ERPLY Books now recommends that you automate certain banking transactions after saving a bank import, this way you don’t have to reconfigure it in the future. The system will check whether the payment could be automated after it has been saved.
In order to check this, the system needs consistency and similarity: there needs to be a transaction in the previous month on the same accounts (i.e. the same bank account and the same expense/debit or similar account).
Then, if such transactions are found, it will look to see if the transaction always has
- the same description, or
- name, or
- name+description.
The system prefers name+description, then the name and only then the description equals.
Rules may not function automatically where the tax rate is specified.
Once the bank import has been saved, a window opens where the system offers to automate the payment it recognized from previous transactions.
- To automate the payment, click “Save” and then “Close”.
- If you do not wish to automate, click on “Don’t show this again” (this button only applies to one payment). This will add a global rule for the given description.
- With the “Don’t automate banking transactions in the future” button, this window will never appear again. It will add a global rule as a result of which it will no longer recommend rules.
- To try again, it is sufficient to delete the global GLOBAL_DO_NOT_ADD_BANK_IMPORT_RULE (on the main page, look for “Global attributes” and find this global in the module).
Once you have saved the payment, a new line, or rule, will be added to the bank import rules module (on the main page search for “Bank import rules”).
- Type: by which the system recognizes the payment (name+description, name, description).
- Description: write the name, description or name+description that was on the payment.
- Account: which account to add the payment to if the following payments have the same name or description.
- Money In/Out: determines whether there is money in or money out.